Oakmont West HOA

HISTORY OF OAKMONT WEST HOA



Based on documents that exist and information handed down by Pulte Homes Corporation of Texas as well as past Presidents of the Oakmont West HOA, this is our best explanation as to how the Oakmont West HOA came to be. 

8/1995 – The formation of the Oakmont Country Club Estates Property Owners Association took place.  This POA was formed to maintain certain standards for all properties to be developed in the planned community of Oakmont Country Club Estates for which approximately 1,500 single family homes, an 18 hole golf course and a Country Club facility to include club house, pro shop, pool and tennis courts was platted by the developers.  The POA was charged with enforcement of all deed restrictions, collection of dues to support the maintenance of all Common Areas within POA controlled neighborhoods as well as to support the Country Club operations which then would provide a Social Membership to all properties within Oakmont Country Club Estates.

1999 – 2002 -  Pulte Homes Corporation of Texas purchased all of the planned property on the west side of the golf course and  began building and selling single family homes.   It has been told that as part of the Pulte development on the west side of the golf course, they would  develop  a small park facing the golf course  and build an Olympic size swimming pool with bath house and a small common area around the pool.  It was Pulte’s expectation that the Club and or the POA would take over the maintenance of these amenities.  There is no documented record of any agreement between Pulte and the POA or the Oakmont Country Club to manage and maintain these amenities.  The story that was handed down by Pulte is that because they did not in fact build an Olympic sized swimming pool is why neither the POA nor the Club would take responsibility for the pool.

6/1/2002 – The Oakmont West Country Club Estates Homeowners Association was formed by Pulte Homes Corporation of Texas and documents filed with the County of Denton, Texas as a not for profit Corporation.  The documents filed with the County of Denton, the Declaration of Covenants, Conditions and restrictions for Oakmont West Country Club Estates Homeowners Association, were poorly written containing inaccuracies, contradictions and omissions of information, such as the Exhibits A, B, C and D.   The properties to be included were all of the lots in Braewood of Oakmont and Wynstone of Oakmont, the number of platted home sites is 328.  The purpose of the new HOA was to collect annual assessments from homeowners to support the pool, which neither the Club nor the POA would support, as well as to enforce all deed restrictions in the CC&R’s.   At the time of incorporation of the HOA Pulte had already built and sold 100 homes within the new HOA.  The homeowners of these properties were given the opportunity to volunteer to join and pay dues to the HOA.  Those who did not join, all 100, were allowed the use of the amenities without the payment of annual dues for five years.  All properties developed from that point on would immediately become dues paying members to the HOA.  An annual assessment of $75.00 per homeowner was established.  Pulte Homes managed the HOA and subsidized the pool until most of the remaining 228 Properties were built and sold at which time the HOA would be turned over to the homeowners and an independent board of directors would be elected.

3/28/2005 Pulte Homes Incorporated of Texas by Special Warranty Deed did turn over ownership of the Alderbrook Park a .5877 acre open space adjacent to the golf course with benches and picnic tables and the Amenities Center which included the pool, bath house and a small green area around the pool containing one piece of playground equipment and benches on a 1.791 acre space located on Pine Hills Lane.  This event was not publicized to the board of directors for the POA or the HOA at the time.  The Denton County Records Clerk was instructed to send the recorded deed documents to Principal Management Group.

At this time Pulte had almost completed construction on all home sites except five, which were later sold to other developers.  The POA was maintaining common areas within all of Oakmont Country Club Estates, including the Brick Walls, Monuments, Alderbrook Park and the green area around the pool in Oakmont West HOA area. The Oakmont West HOA was only responsible for the maintenance of the pool.  It was a short time later that the Oakmont West HOA was totally controlled by only homeowners on the Board of Directors.  Principal Management Group had already been contracted, by Pulte, to manage the HOA’s financial concerns.  Principal Management Group also  managed the POA’s financial concerns as well.

4th Quarter 2008   The Oakmont Country Club Estates POA informed the Oakmont West HOA that beginning with 2009 the POA would no longer pay for the utilities to support the irrigation of the Alderbrook Park and the green area around the pool.  The HOA did take on the expense of these utilities and the cost was about $3000.00 for the year and the HOA absorbed this cost without an increase in dues.

July 2009  The Oakmont Country Club Estates POA informed the Oakmont West HOA that beginning with 2010 the POA would no longer pay for landscaping and mowing of the Alderbrook Park and the green area around the pool.  The HOA requested meetings with the POA and attended their open meetings to protest their withdraw of support for the HOA common areas, but were repeatedly brushed off by stating that because the HOA did own the properties the POA was prohibited, by their CC&R’s, from spending any POA funds on property they did not own or control through their CC&R’s.  Subsequent requests for temporary financial support from the POA to help the HOA to recover were also denied. 

The Oakmont West HOA requested a quote from the existing landscape company that was being used by the POA to maintain our common areas.  A quote of $9,221.00 to maintain both areas in the same manner that was done in the past was received.  In the spring of 2010 the HOA negotiated with a landscape company for mowing, edging and trimming during the summer months only for an estimated cost of $1,400.00 for the summer. 

During the years of 2009 and 2010 the Oakmont West HOA lost the operational support of the POA that amounted to over $12,000.00 per year.  This unplanned for and additional expense on the HOA, by the POA, as well as unexpected repairs to the pool caused the HOA finances to incur a severe shortfall for 2010.  The pool opening in 2010 was delayed and the common area landscaping does not receive the desired attention.  Principal Management was fired from managing the HOA business at the end of 2008.  A certified public accountant was hired to collect assessments, pay the bills and provide monthly reports of the finances.  The HOA Board of Directors then began performing other duties previously handled by Principal Management Group.

During the years of 2010 - 2015, the Oakmont West Board of Directors has been dealing with and will continue to deal with short finances. The HOA board will continue to work toward the goal of providing the services required to maintain the common areas and amenities properly as well as balancing our budget.